Purchasing and Facilities Coordinator - Dublin Airport

Location
Dublin, Dublin North
Salary
EUR28000 - EUR30000 per annum + Free Parking
Posted
11 Sep 2018
Closes
18 Sep 2018
Ref
1813
Contact
Ethna Rossiter
Sector
Purchasing
Job Type
Contract
Hours
Full-time
Facilities & Purchasing Coordinator

The Service department is responsible for service and maintenance of wind farms within UK and Ireland. The service support team is responsible for supporting the administration functions of the service department as a whole.

Responsibilities:
The Facilities & Purchasing Administrator is responsible for key tasks & functions as follows:

Facilities:
All facilities related administration tasks for the office in Dublin and 20+ service bases across Ireland and UK, including but not exclusively:

*Rent, Rates, Utilities, Insurance - coordinate vendor management and payment set up with regional procurement and finance departments.
*Monthly spend reports
*Facilities budget preparation
*Facilities related correspondence with all stakeholders, Company procurement and Company finance departments

Purchasing:
*PR creation
*Goods receipt
*PO & invoicing queries, communicate with stakeholders and resolve issues quickly and efficiently
*New Vendor requests
*Order stationery & consumables as required for Company field and office locations in Ireland
*Provide cover for UK team when needed
*Any other purchasing or procurement tasks as required

General Tasks:
*Answer general enquiries via service support shared mailbox (shared with UK service support team).
*Manage and coordinate conferences / town hall meetings with other departments via Skype or Telepresence from the canteen or boardroom.
*Adhoc duties including but not exclusively, answering intercom, accepting deliveries, delivery dockets, scanning, booking couriers, catering orders, taxis, hotels, etc
*Any other requests from management as required

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