Facilities Coordinator

13 Sep 2018
18 Sep 2018
Cathy O'Neill
Job Type
Purpose & Objectives
SAP Labs Ireland is working closely with GRF to ensure the Real Estate in Dublin and Galway can accommodate the existing and planned headcount in Ireland whilst continuing to maintain the space and cost efficiencies that currently exist. In addition, there are increased expectations from employees regarding the services that they expect in their working environment.

In order to meet these requirements there is a Campus Services project in place which is a joint colloboration between the Labs in Ireland, Finance, HR and aims to create and maintain a campus feel in both locations in a consistent manner and to strengthen and expand our on-site employee services. Our aim is to provide innovative and efficient ways to deliver services to our employees consistent with the Labs and GFM goals around Employee Engagement, Employer Attractiveness, Brand Value etc,

Expectations & Tasks
*Work with the Campus Services project work streams including Health & Wellness, Financial Wellbeing, Lifestyle & Convenience, Real Estate and Facilities
*Manage the customer service hatch in Kingswood building
*Manage and update the seating plans, to include space utilization surveys for all buildings on a regular basis (every quarter)
*Work with local Global Purchasing colleague in the negotiation of applicable service contracts, as well as monitoring the performance of existing contracts
*Transportation - book, manage, report on employee bus service, shuttle and taxis services.
*Maintain all site files for SAP
*Support event management on-site and offsite.
*Deliver on boarding training to new hires on a weekly basis.
*Provide reception cover for Kingswood and Waterside buildings.
*Provide monthly updates to Facilities Manager on all spends and track progress versus budget.
*Assist with seeking quotations for various works and projects for both Dublin and Galway and analyzing results.
*Issue of all PO's and follow up of same on payment with Finance and AP
*Assist with any adhoc projects as directed by the Facilities manager
*Support SAP with H & S compliance for both Dublin and Galway locations and to include collaboration with ISS

Skills & Competencies Required
*Highly developed collaborations skills
*Ability to lead teams in a matrix/cross-functional environment
*Have strong customer focus and business acumen
*Ability to prioritise demand and multiple project streams at one time
*Initiate simplicity and challenge complexity
*A proactive individual with a "can do attitude"
*Knowledge of facilities, procurement processes and reporting a distinct advantage
*Strong inter-personal, influencing and communication skills (both written and oral)
*An excellent communicator who is able to motivate themselves and others to meet deadlines and rise to new challenges
*5 year's experience would be required for the role.

Please note, this is a 23 month contract role for which you would be employed by Manpower and working on behalf of our client; SAP.

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