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Senior Executive Assistant

Employer
Manpower Ireland
Location
Dublin City Centre, Dublin
Salary
Negotiable
Closing date
19 Nov 2018

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This position supports the Clients Country Officer, Chief Administrative Officer (CAO) for the Europe cluster, and CAO and Executive Director. The duties require high levels of organisation, attention to detail, resourcefulness, and a solution-oriented mindset.
Employees within this role will have continuous contact/communication with high levels of internal management as well as senior management with external firms.

Responsibilities:
*Provides administrative support to a senior-level executive
*Handle incoming calls, respond to inquiries, clarify company policies and procedures
*Maintain frequently changing calendars through Outlook
*Coordinate all aspects of executive level appointments, meetings, receptions and conference calls
*Prepares and reviews materials and correspondence for meetings
*Assist with creation/modification of presentations, spreadsheets, and other various documents
*Coordinate frequent travel arrangements - both international and domestic
*Prepare, reconcile, and track expense reports through Clients Travel & Expense (CTE) system
*Organise and secure highly confidential company, employee, and financial information
*Assist with ad-hoc reports and special projects as needed
*Prepare high level presentations for senior leaders in an influential environment

Technical Skills
*Highly proficient in MS Office and other visual presentation applications (Word, Excel, Outlook, and PowerPoint)
*Ability to gain a strong command of new systems (P2P, CTE, Concur)

Qualifications:
*Bachelor's degree (or equivalent experience)
*Very strong interpersonal skills - especially experience and ease in interfacing with Senior Management
*Ability to multi-task
*Analytical abilities - especially the ability to prioritise activities
*Ability to proactively anticipate the needs of the individuals in order to support them and offer solutions
*Excellent verbal and written communication skills - especially a professional demeanor and phone manner
*Excellent follow-up skills
*Excellent attention to detail and resourcefulness
*Ability to be flexible
*Knowledge of coordinating schedules, meetings, and calendars
*Knowledge of making travel arrangements and creating expense reports

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