Team Assistant - SAP Citywest

Dublin, Leinster (IE)
Competitive Salary + Free Lunch, Free access to Onsite gym
14 May 2019
11 Jun 2019
Job Type



 Mergers and Acquisitions


  • Assists in the development of Project plans resource & procurement numbers
  • Involved in project and deliverables tracking throughout
  • Monitors the status of orders and insures supply is on track
  • Acts as recording secretary in internal and external project meetings, prepares and distributes minutes and action item summaries
  • Assists in the organization and development of training materials related to the project
  • Composes administrative correspondence and drafts (external and internal) such as memos, letters, reports, presentations, agendas, meeting materials, minutes. Material frequently confidential in nature
  • Receives, reviews and processes incoming correspondence. Prepares responses or materials
  • Coordinates and arranges conference and travel arrangements for the project team, as well as prepares travel claims
  • Organizes and maintains files
  • Provides clerical support as necessary to the Manager, Administration and Advancement Records.
    Other duties as assigned

IT Team


  • Provides reporting assistance to IT team, including excel, SharePoint and Power BI reports.
  • Regularly review reports on IT support quality and where required talk to internal customers about their experience.
  • Work with local business to plan their requirements for internal and external events and align business needs with our IT team and facilities department.
  • Manage the renewal of user accounts for our external managed service support provider.



  • Proven admin or assistant experience
  • Computer proficiency in a windows environment using MS Office, spreadsheets and databases.
  • Experience with the supervision of projects and delegation of tasks is an asset.
  • Exceptional interpersonal, organizational and communication skills, integrity, respect for confidentiality, sound judgment and decision making skills.
  • Strong written and oral communication skills.
  • Familiarity with personnel administration procedures
  • Highly organized with the ability to prioritize.
  • Willing and able to multi-task.
  • Self-motivated and able to grasp new concepts quickly.
  • SAP Purchasing systems is an asset
  • Most project work will be managed independently, requiring occasional verbal review and/or approval, re-direction of strategic process