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Admin Assistant

Employer
Undisclosed Company
Location
Fife
Salary
£23600 - £25800 per annum
Closing date
14 Nov 2019

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We are currently looking for a full time (37.5hrs pw) Administrator for an ongoing position for our client in Fife.

Assimilation Plan Support

  • Liaise with HR for incoming EM loanee support
  • Expenses, accommodation, transport coordination
  • Visa queries
  • Be site single point of contact for all other loanees arrival readiness
  • Loanee Onboarding coordination
  • Book inductions
  • PPE / desk / IT set-up
  • Schedule training, trainer coordination, progress tracking, training material collation

Process Team Support

  • IE20 SOC reviews coordination (scheduling, tracking approvals etc)
  • Transient Operations Procedures admin
  • Process Action Tracker stewardship prep
  • Process Plan admin (printing, filing, review management)
  • System Handover / Handback admin until mobilisation of Handover Team (printing & collation of P&IDs, handover packs etc)
  • Materials tracking required by Process Job Packs

Document Controller Support

  • Back-up for IE20 Document Controller
  • WCR tracking
  • Job pack workflow chasing, including external transmittals
  • Job Pack Technical Queries Coordination (steward interfaces with base eg Inspection Group) and action status stewardship
  • IE20 GMoC Admin Support
  • Organisation will develop MoC's to IFC stage, then need someone to trigger GMoC for approval process and ensure items progress smoothly. Will require stewardship and chasing of actioners.

General Admin Support

  • Visitor management (visitor pass request, directions, lunch cards, taxis etc)
  • IMPACT data entry and LPS data support
  • Emerge entries and coordination with CBRE (lockers, desks, catering)
  • Meeting room coordination & scheduling support for IE20 leadership team

If this sounds like the role for you then apply here today!

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