Consignment Contract Associate Dutch & English

18 Jan 2021
08 Feb 2021
Elis Giangareli
Job Type
The Consignment Contract Associate will provide support for all EMEA Sales Markets within that scope:
The Consignment Contract Associate will issue and arrange for signature standard forms of consignment agreements using templates prepared by Law Department Europe. The associate will be the key contact person for the update of Consignment Contract Templates with the co - operation from the legal department.
Where customers impose their own forms of agreements to be used, the associate will review, amend and/or issue for signature these customer forms of consignment agreements. The Consignment Contract Associate will work with Law Department on amendments as may be needed.
The Consignment Contract Associate will follow-up performance of all consignment agreements.
Where customers impose their own forms of agreements for other types of standard direct sales transaction, the Consignment Contract Associate will provide support to sales representatives and/or customer service staff to review, amend and/or issue for signature these customer forms of agreements (but in that case will not follow-up and monitor performance of the agreement).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The Consignment Contract Associate will be responsible for the creation, upkeep and maintenance of the EMEA Consignment Agreements mentioned below, assisting with field inventory audits and inventory reconciliations.
The Consignment Contract Associate will also help reviewing, amending and issuing customer forms of agreements for other types of transactions in EMEA direct sales countries, where the customers impose their own forms of agreements.

*Orthopaedic and Spine Agreements
*Skin and Wound Agreements
*Neuro Consignment Agreements (excluding any actions needed to support the Tendering Process)
*All New Consignment Agreements or Contracts that need to be initiated or amended.
*Customers imposed forms of agreements (standard sales transactions)
*Short Term Loan Contracts-(Travel sets)
*Identifying the customers with consignment using the ERP system or dedicated tracking tool "Lawtrac".
*Load signed Consignment contracts and signed Customer imposed forms of agreements into LawTrac
*Establishing together with Customer Service Departments what goods are in consignment.
*Verify the status of the agreement between Integra and each Consignment Customer.
*Ensure that all agreements have been signed by the customer and filed in Lawtrac and in the customer file.
*Liaise with Law Department for non-Integra contracts and customer's standard contract.
*Liaise with customers to have the necessary modifications to the customer's standard contract.
*Follow up contract terms: return of product, audits and other deviations from standard terms.
*Provide reporting on key indicators: number of new contracts issued, number of new customers, timeline for signed copy returned, number of rejected contracts, number of consignments ended/returned, number of new consignment/sets.
*Collaboration with the Customer Service supervisors and Sales Representatives for information on the List of customers, List of consigned goods, List of contracts and any other Consignment related activities.
*Improve and adapt procedures / documents / processes where needed to make simple and easier.
*Cross-train to serve as backup for other consignment analysts.
*Perform other related duties as assigned.
*Be available for travel as and when needed to meet Departmental and Company goals.

The requirements listed below are representative of the knowledge, skill, and/or ability required for this position.
*3 years post High-School minimum ("Master I") doubled with 2-3 years post qualification experience (POE), or 4 years post High-School without POE
*2-3 years minimum (if 3 years education) or minimum 1 year internship if 4 years education
Language skills:
Fluent in Dutch and English with the ability to speak and write in English for internal communications.

Computer Skills:
*Proficient in computer and software packages such as Word, Excel, PowerPoint and Outlook.
*Database management skills.
*Knowledge of one major ERP such as Oracle or Movex preferred.

Other Skills:
Excellent oral and written communication skills, including a strong understanding of grammar and the ability to write in French and German (or Dutch)
English writing and speaking skills for internal communication needs
Good organizational and follow-up skills.
Ability to take initiative and handle projects from start to completion.
Experience with contract drafting or review preferred.
Excellent attention to details.
Must be adaptable to a changing environment and able to work under tight deadlines.
Good telephone manner and mature judgment.

Ability to use a computer, telephone, fax and copy machine.
Must have flexibility to learn and work on additional software packages and database management as needed.
The employee may be required to periodically lift and/or move up to 20 pounds (9 kg).

If you are interested and immediately available, please send your CV to

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