Procurement Analyst

Location
Dublin, Dublin West
Salary
bonus, health insurance , 25 days hols
Posted
15 Oct 2021
Closes
10 Nov 2021
Ref
Procurement Analyst
Contact
Ann Marie Corcoran
Sector
Manufacturing
Job Type
Permanent
Hours
Full-time

Job Title: Procurement Analyst

Reports to: Procurement Manager

POSITION SUMMARY

Working with a science-based company within a cGMP regulated environment the Procurement Analyst will report to the Procurement Manager and be required to ensure that externally sourced goods and services are available for manufacturing operations and support business functions on time, at the best price and to specified quality and technical requirements. The role will require daily interface with the supplier base and internal operations. He/she will monitor and maintain all source to pay (S2P) transactions from sourcing new vendors through placing purchase order, approval, timely delivery and receipt of goods/services.

The Procurement Analyst will support the Procurement Manager in the execution of goals and objectives for the procurement function and as a first point of contact with external suppliers demonstrate the Grifols company values by striving for excellence, being professional, respectful and of unquestionable integrity in all business activities and relationships.



ESSENTIAL DUTIES and RESPONSIBILITIES include the following. Other duties may be assigned.


  • Work directly with the supply chain planning and manufacturing personnel (on a daily, weekly, monthly and annual basis) to devise raw material purchasing plans and engage associated suppliers to ensure required materials are available to support business operations.
  • Review of purchasing requisitions for accuracy and completeness and converting to purchase orders on the SAP system for all categories of spend.
  • For preventative maintenance (PM) purchases work with the maintenance function in the development of PM plans, review and processing of purchase requisitions & orders and measuring service levels
  • Monitoring the P2P process to verify and document that all transactions are in compliance with corporate accounting policies, procedures and guidelines.
  • Monitor and report on open purchase order status, expedite deliveries and ensure timely goods receipt and closeout.
  • Monitor and report on supplier performance metrics in terms of OTIF (on time and in full), quality, cost and service levels. Recommend corrective actions for poor performing suppliers and follow up accordingly.
  • To develop detailed knowledge in procurement processes, technology and compliance requirements and be a point of contact for business stakeholders to provide guidance with same.
  • Participate of supplier meetings and develop a personal expertise in supplier and vendor management.
  • Participate of negotiation and negotiating best price and terms and conditions with suppliers.
  • Support the team and liaise with stakeholders across various functional groups (including Administration, H&S, Quality, Manufacturing, Maintenance and HR) to understand indirect material business needs and support the development of requirements specifications, request for quotations, competitive bidding process, bid analysis, etc.
  • Participate in a cross functional team to support the selection and approval of direct/indirect material suppliers.
  • Participate in and support global procurement initiatives and process improvements.
  • Analyze applicable data including historical spend and supplier performance.
  • All round support to the Procurement Manager with respect to functional activities with respect to supply, cost, compliance and strategic goals and objectives.

  • REQUIRED EXPERIENCE/SKILLS/ATTRIBUTES & EDUCATIONAL QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


  • Primary degree in Supply Chain Management, Business, Science, or closely related discipline is required.
  • 1-4 years of related procurement/supply chain management experience preferably in a pharmaceutical, GMP, or EU regulated environment but other industry backgrounds are very welcome.
  • Must be flexible with the ability to adapt and have a strong desire to grow professionally.
  • Excellent verbal and written communication skills in the English language. Any other European language is also an advantage.
  • Self-starter with strong work ethic, ability to exercise good judgment, solution and results oriented and has attention to detail.
  • Strong organizational, analytical, and problem-solving skills. Data analytical mindset and be able to execute a data-driven decision-making strategy.
  • Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment.
  • Computer literacy with high proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Specially Excel and experience working with advance formulas, pivot tables and queries. Desirable knowledge of cloud platforms, such as SharePoint and Teams.
  • Specific experience with SAP is preferred.
  • Certified in APICS - CPIM, CSCP, CLTD or any other Supply Chain or Procurement certification is desired but not mandatory.

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