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Workplace Services & Community Assistant

Dublin, Dublin City Centre
Closing date
30 Aug 2022

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Workplace Services & Community Assistant

We are seeking a highly motivated Workplace Services and Community Assistant to join our team on a one year contract.

As a Workplace Services & Community Assistant contractor at Dropbox you will report directly to the International Workplace Services & Community Manager and will have the opportunity to help support a dynamic and collaborative studio environment where Dropboxers will be excited to work every single day.

Principle Duties:

  • Liaise with the onsite Community Team to fulfil the needs of the studio
  • Ensure staff encounter a friendly and professional service daily that the studio is running efficiently
  • Accompany vendors on site and completing daily maintenance checks
  • Being in the studio daily to check all conference rooms, training rooms and event spaces are set up for meetings that day
  • To be the point of contact for all event set-ups and breakdowns (All Hands, recruiting events, Hack Week, etc)
  • You will manage event supplies (folding tables, chairs and requested stationery and/ or printing)
  • Support Events Team on all special requests
  • Partner with Corporate Engineering/AV to support on site events
  • Gain full-knowledge and understanding of event spaces, layout options, as well as functional details and storage locations of all event assets
  • Covering reception when needed
  • Strong Communication Skills as will be working closely with the team in Dublin and the US
  • Manage vendor schedules and change as needed
  • Ability to juggle multiple projects and priorities at once
  • Must be open to flexible working hours (days may change as well due to events)



  • 1+ years of operations and event experience, preferably in a dynamic tech company, hotel, restaurant, or hyper-growth organisation preferred
  • Strong execution skills - validated ability to handle multiple projects and priorities within agreed timelines and budgets
  • Experience using Google Calendar and other G-Suite tools
  • Strong attention to detail, organisational planning, time management, and multi-tasking abilities
  • Thoughtful communication skills and the ability to work effectively with a spectrum of personalities
  • Ability to maintain composure and sense of humour in high-pressure situations
  • Passion for Dropbox and helping it scale
  • Preferred qualifications
  • Some experience working within a technical facilities management environment
  • Vendor management skills
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Must Haves:
  • Ability to multitask and make judgements on the fly
  • Friendly

Nice to Haves:

  • Event management
  • Front of house experience





Dropbox is a technology company that builds simple, powerful products for people and businesses. 500 million people around the world use Dropbox to work the way they want, on any device, wherever they go. With 200,000 businesses on Dropbox Business, they’re transforming everyday workflows and entire industries.

Dropbox believe technology should get out of the way, so there’s no limit to what people can do. They’re a thoughtful, tightly-knit team that’s committed to realizing ambitious ideas. Dropbox partner with ManpowerGroup, a world leader in workforce solutions, to support our contractor recruitment programme across EMEA.

Dropbox Office

Take a look at the current contractor opportunities – we would love to hear from you.

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