Workplace Services & Community Assistant

Dublin, Dublin City Centre
02 Aug 2022
30 Aug 2022
Dean McGovern
Job Type

Workplace Services & Community Assistant

We are seeking a highly motivated Workplace Services and Community Assistant to join our team on a one year contract.

As a Workplace Services & Community Assistant contractor at Dropbox you will report directly to the International Workplace Services & Community Manager and will have the opportunity to help support a dynamic and collaborative studio environment where Dropboxers will be excited to work every single day.

Principle Duties:

  • Liaise with the onsite Community Team to fulfil the needs of the studio
  • Ensure staff encounter a friendly and professional service daily that the studio is running efficiently
  • Accompany vendors on site and completing daily maintenance checks
  • Being in the studio daily to check all conference rooms, training rooms and event spaces are set up for meetings that day
  • To be the point of contact for all event set-ups and breakdowns (All Hands, recruiting events, Hack Week, etc)
  • You will manage event supplies (folding tables, chairs and requested stationery and/ or printing)
  • Support Events Team on all special requests
  • Partner with Corporate Engineering/AV to support on site events
  • Gain full-knowledge and understanding of event spaces, layout options, as well as functional details and storage locations of all event assets
  • Covering reception when needed
  • Strong Communication Skills as will be working closely with the team in Dublin and the US
  • Manage vendor schedules and change as needed
  • Ability to juggle multiple projects and priorities at once
  • Must be open to flexible working hours (days may change as well due to events)



  • 1+ years of operations and event experience, preferably in a dynamic tech company, hotel, restaurant, or hyper-growth organisation preferred
  • Strong execution skills - validated ability to handle multiple projects and priorities within agreed timelines and budgets
  • Experience using Google Calendar and other G-Suite tools
  • Strong attention to detail, organisational planning, time management, and multi-tasking abilities
  • Thoughtful communication skills and the ability to work effectively with a spectrum of personalities
  • Ability to maintain composure and sense of humour in high-pressure situations
  • Passion for Dropbox and helping it scale
  • Preferred qualifications
  • Some experience working within a technical facilities management environment
  • Vendor management skills
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Must Haves:
  • Ability to multitask and make judgements on the fly
  • Friendly

Nice to Haves:

  • Event management
  • Front of house experience




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