Workplace Services & Community Assistant

Workplace Services & Community Assistant

We are seeking a highly motivated Workplace Services and Community Assistant to join our team on a one year contract.

As a Workplace Services & Community Assistant contractor at Dropbox you will report directly to the International Workplace Services & Community Manager and will have the opportunity to help support a dynamic and collaborative studio environment where Dropboxers will be excited to work every single day.


Principle Duties:

• Liaise with the onsite Community Team to fulfil the needs of the studio
• Ensure staff encounter a friendly and professional service daily that the studio is running efficiently
• Accompany vendors on site and completing daily maintenance checks
• Being in the studio daily to check all conference rooms, training rooms and event spaces are set up for meetings that day
• To be the point of contact for all event set-ups and breakdowns (All Hands, recruiting events, Hack Week, etc)
• You will manage event supplies (folding tables, chairs and requested stationery and/ or printing)
• Support Events Team on all special requests
• Partner with Corporate Engineering/AV to support on site events
• Gain full-knowledge and understanding of event spaces, layout options, as well as functional details and storage locations of all event assets
• Covering reception when needed
• Strong Communication Skills as will be working closely with the team in Dublin and the US
• Manage vendor schedules and change as needed
• Ability to juggle multiple projects and priorities at once
• Must be open to flexible working hours (days may change as well due to events)

Requirements:

• 1+ years of operations and event experience, preferably in a dynamic tech company, hotel, restaurant, or hyper-growth organisation preferred
• Strong execution skills - validated ability to handle multiple projects and priorities within agreed timelines and budgets
• Experience using Google Calendar and other G-Suite tools
• Strong attention to detail, organisational planning, time management, and multi-tasking abilities
• Thoughtful communication skills and the ability to work effectively with a spectrum of personalities
• Ability to maintain composure and sense of humour in high-pressure situations
• Passion for Dropbox and helping it scale
• Preferred qualifications
• Some experience working within a technical facilities management environment
• Vendor management skills
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Must Haves:
• Ability to multitask and make judgements on the fly
• Friendly

Nice to Haves:

• Event management
• Front of house experience