Workplace Services & Community Assistant

1 day left

Dublin, Dublin City Centre
01 Sep 2022
29 Sep 2022
Dean McGovern
Job Type

<p><u><strong><img rel="no-follow" src="" />Workplace Services &amp; Community Assistant</strong></u></p> <p>We are seeking a highly motivated Workplace Services and Community Assistant to join our team on a one year contract.</p> <p>As a Workplace Services &amp; Community Assistant contractor at Dropbox you will report directly to the International Workplace Services &amp; Community Manager and will have the opportunity to help support a dynamic and collaborative studio environment where Dropboxers will be excited to work every single day.<br /> <br /> <br /> <u><strong>Principle Duties:</strong></u></p> <ul> <li>Liaise with the onsite Community Team to fulfil the needs of the studio</li> <li>Ensure staff encounter a friendly and professional service daily that the studio is running efficiently</li> <li>Accompany vendors on site and completing daily maintenance checks</li> <li>Being in the studio daily to check all conference rooms, training rooms and event spaces are set up for meetings that day</li> <li>To be the point of contact for all event set-ups and breakdowns (All Hands, recruiting events, Hack Week, etc)</li> <li>You will manage event supplies (folding tables, chairs and requested stationery and/ or printing)</li> <li>Support Events Team on all special requests</li> <li>Partner with Corporate Engineering/AV to support on site events</li> <li>Gain full-knowledge and understanding of event spaces, layout options, as well as functional details and storage locations of all event assets</li> <li>Covering reception when needed</li> <li>Strong Communication Skills as will be working closely with the team in Dublin and the US</li> <li>Manage vendor schedules and change as needed</li> <li>Ability to juggle multiple projects and priorities at once</li> <li>Must be open to flexible working hours (days may change as well due to events)</li> </ul> <p>&nbsp;</p> <p><u><strong>Requirements:</strong></u></p> <ul> <li>1+ years of operations and event experience, preferably in a dynamic tech company, hotel, restaurant, or hyper-growth organisation preferred</li> <li>Strong execution skills - validated ability to handle multiple projects and priorities within agreed timelines and budgets</li> <li>Experience using Google Calendar and other G-Suite tools</li> <li>Strong attention to detail, organisational planning, time management, and multi-tasking abilities</li> <li>Thoughtful communication skills and the ability to work effectively with a spectrum of personalities</li> <li>Ability to maintain composure and sense of humour in high-pressure situations</li> <li>Passion for Dropbox and helping it scale</li> <li>Preferred qualifications</li> <li>Some experience working within a technical facilities management environment</li> <li>Vendor management skills</li> <li>Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail</li> </ul> <p>&nbsp;</p> <p><u><strong>Must Haves:</strong></u></p> <ul> <li>Ability to multitask and make judgements on the fly</li> <li>Excellent people skills, highly personable with warm demeanour</li> </ul> <p>&nbsp;</p> <p><u><strong>Nice to Haves:</strong></u></p> <ul> <li>Event management</li> <li>Front of house experience</li> </ul> <p>&nbsp;</p> <p>&nbsp;</p> <p>&nbsp;</p>

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