Administrator
- Employer
- Undisclosed Company
- Location
- West Yorkshire, Leeds
- Salary
- Up to £12.20 per hour
- Closing date
- 4 Jul 2023
View more
- Sector
- Administration and Business Support
- Job Type
- Temporary
- Hours
- Full-time
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Manpower is working with The University of Leeds to find an experienced Administrator.
Hours - Monday - Friday 9am - 5pm
Pay - £12.20 per hour
Contact length - 6 months (with view to extend)
Main duties and responsibilities
Person Specification
Hours - Monday - Friday 9am - 5pm
Pay - £12.20 per hour
Contact length - 6 months (with view to extend)
Main duties and responsibilities
- Managing shared email inboxes and handling incoming correspondence on a daily basis using Google systems and ensuring that emails are assigned or sent to the appropriate contact(s) or team members for action and/or signposted appropriately;
- Data input and use of database systems, including maintaining the quality of data relating to health and social care research studies, which we hold in our databases;
- Working with all members of the national Research Delivery team including our helpdesk team, to ensure that internal and external queries are dealt with appropriately in a timely, professional manner;
- Carrying out key steps in the process for setting up research studies on our database;
- Managing calendars appropriately where required and ensuring diary commitments are scheduled;
- Communicating verbally and in writing with staff and stakeholders at all levels in a confident, assertive and professional manner;
- Ensuring databases and information systems are updated promptly and accurately;
- Maintaining email or information distribution lists, and ensuring that all individuals have access to the relevant distribution lists, documents and areas on our Google Hub;
- Contributing to improvement projects and making recommendations for improvements to our processes and assisting in implementing any agreed changes;
- Providing high quality administrative support to the Research Delivery team, enabling the team to effectively deliver its strategic objectives, priorities and business processes;
- Ensuring administrative support is effective to both office-based and remote working managers and colleagues and adapting service as required to meet these needs;
- Providing a high level of administrative support for complex meetings as required, including taking minutes, creating agendas and preparing and circulating meeting papers.
Person Specification
- Effective communication skills (both written and verbal)
- Education to GCSE level with English Language Grade C or above or equivalent qualification;
- Evidence of an ability to recognise and adapt to different ways of working and show flexibility in your approach to your work with a willingness to learn new skills as required;
- Can handle working in a fast paced environment
- Experience of producing accurate minutes and following up any agreed action points;
- Confident with problem solving
- Excellent telephone manner
- Computer literate with experience in using databases
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