Corporate Affairs Administrator

Corporate Affairs Administrator
Full Time 2 -year contract
Location Dublin City Centre

Are you an organised and dedicated individual with excellent administrative skills? Do you thrive in a fast-paced environment? If so, we have an exciting opportunity for you to join our client's team as a Corporate Affairs Administrator. Our client is a large Public Sector Organisation in Dublin committed to delivering high-quality services and making a positive impact on their customers.

What's on offer:

• Salary € 27,146 Per annum (incremental scale)
• Monday - Friday (min 35 hours)
• Pension service scheme
• 22 days holidays
• Flexitime
• Progression across departments & organisation

Duties & Responsibilities:

• Reporting to the Corporate Affairs Executive and providing administrative support.
• Provide effective administration support to the FOI (freedom of information officer) including organising responses and conducting follow ups to meet the requirements of Freedom of Information (FOI) Act.
• Provide backup reception cover when required
• Scanning and checking records which come under scope of the request
• Liaising with other departments across the organisation
• Administrative work Provide support and cross cover to other sections.
• Liaising with external stakeholders and other European regulatory authorities
• Maintain an effective system for recording, controlling and responding for information received under the provisions of the FOI Act.
• Support the FOI Officer on the freedom of information appeals, collating and preparing the required documents for the Information Commissioner to ensure corrective actions are taken.

Communication/Customer Service:

• Ensure effective and regular communication within the team.
• Attend regular section and department meetings
• Working with the Corporate Affairs Executive to ensure the provision of adequate cross-training with colleagues in the section
• Liaising with relevant external organisations in relation to activities and processes relevant to the section

Quality and Knowledge Management:

• Supporting the effective management of our clients Quality Management System within the CE office.

Performance Management:

• Participating in the performance management process
• Taking measures to identify and resolve issues impacting performance, reporting regularly on progress against specified objectives, goals, and performance targets.
• Reporting regularly on progress against specified goals/ targets and objectives
• Working with the Corporate Affairs Executive to maximise efficiency gains for the FCI department

The ideal Candidate will need:

• Previous experience in a fast-paced office environment (a minimum of 1 year) preferably in a role with a focus on confidentiality.
• Excellent organisational skills including prioritising & planning
• Excellent administrative skills and be proficient in using Word, Excel, Teams, Adobe PDF and PowerPoint
• Excellent stakeholder communications skills
• Experience with the management of records

This is an excellent opportunity for anybody looking to start a career in the Public Sector. If you would like to apply to this exciting prospect, call me on 01-6455210 or email at [email protected]