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Executive Assistant

University of Leeds
Leeds, West Yorkshire
Up to £14.14 per hour
Closing date
24 Apr 2024

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Job Details

Executive Assistant
Location - Leeds
Pay - £14.14 , office hours
12 week assignment with the view to extend

You will be a highly effective communicator and a self-starter who can work effectively on their own initiative, problem solving in a challenging, busy and confidential work environment. Attention to detail and the ability to multi-task and co-ordinate a range of activities effectively is essential to being successful in this role.

As a Executive Assistant your main duties will include:

  • Servicing School committee meetings including scheduling meetings; booking venues; preparing agendas; producing minutes; circulating papers and following up on actions;
  • Administrative support to members of the School leadership team, including diary management and event support;
  • Dealing with room booking requests for School owned rooms;
  • First point of contact for the School Operations Office reception, including visitors for the Head of School and interviews;
  • Monitoring supplies and equipment, including ordering office supplies and equipment;
  • Logging and reporting of Estates jobs;

As a Executive Assistant you will have:

  • Excellent interpersonal and communication skills including the ability to ensure diplomacy in dealing with a wide range of stakeholders up to a senior level within the University and/or in major organisations;
  • Experience of drafting correspondence on behalf of senior colleagues and writing own correspondence and reports;
  • Strong organisational skills with experience of organising and supporting meetings and events (including drafting agendas, minutes and reports etc.) that require complex arrangements;
  • Excellent team working skills and the ability to line manage and co-ordinate and monitor activity across a range of priorities;
  • Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy;
  • Excellent IT skills, with accurate keyboard skills (experience of Microsoft Office) and the ability to assess and implement new technologies appropriate for an academic office environment;


More than 7,500 people work at the University of Leeds. They’re one of the top 100 universities in the world, and were even named ‘University of the Year 2017’ in The Times and The Sunday Times Good University Guide.

Established in 1904, the University of Leeds has a strong tradition of academic excellence, which is reflected in first-class student education and world-leading research. Join the team, and there are plenty of on-campus facilities that you can make use of - including a £12 million on-campus fitness centre complete with a pool, climbing wall and sports hall; a supermarket, cafes and bars; and one of the UK’s largest and most renowned libraries.

Take a look at the roles we’re currently recruiting for below.

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