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Procurement Operations Specialist

Employer
Dropbox
Location
Dublin
Salary
EUR40000 - EUR45000 per annum
Closing date
8 Oct 2024
View more categoriesView less categories
Sector
IT
Job Type
Temporary
Hours
Full-time

Job Details

Procurement Operations Specialist

Manpower @ Dropbox is recruiting for a Procurement Operations Specialist. Join our dynamic team to help scale and optimize Dropbox's global procurement operations within the Procure to Pay (P2P) team. As a Procurement Operations Specialist, you'll work closely with stakeholders, legal, and finance teams to support operational procurement and travel/expense functions, driving automation and efficiency in a high-paced environment.

Responsibilities

Operational Procurement & Travel/Expense (90%)

  • Ticket Management: Efficiently triage and resolve requests, issues, and escalations, ensuring SLA compliance and accuracy in ticket documentation.
  • Purchasing: Manage end-to-end procurement tasks, including NDAs, RFPs, TPRAs, and contract negotiations, ensuring seamless execution.
  • Supplier Onboarding: Collaborate with cross-functional teams to facilitate supplier onboarding, ensuring compliance and efficiency.
  • P-Card Payments & Expense Audits: Review and reconcile P-card requests, audit expenses, and manage credit card maintenance, ensuring compliance and financial accuracy.
  • Employee Onboarding/Exits: Support procurement, travel, and expense processes during employee transitions, ensuring policy adherence.

Procurement Transformation projects (10%)

  • Automation Implementation: Identify opportunities to introduce automated tools and systems in procurement processes.
  • Analytics & Reporting: Maintain comprehensive reporting to monitor KPIs, analyze trends, and drive data-driven decisions.
  • Project Management: Prioritize and manage concurrent projects, ensuring timely delivery and alignment with organizational goals.

Requirements

  • Procurement Operations Expertise: Proven track record in procurement operations with ERP systems, preferably Oracle Fusion/Cloud.
  • Contract Administration: Experience in contract review and approval, ensuring compliance with procurement policies.
  • Project Management: Strong organizational skills to manage complex projects independently.
  • Data Analysis: Proficiency in data analysis, with experience in tools like Excel, Google Sheets, and Alteryx.
  • Communication & Collaboration: Strong written and verbal communication skills, with experience in cross-functional collaboration.
  • Adaptability: Ability to learn and take on additional responsibilities as the procurement team grows.

Must Haves:

  • 1-3 years of procurement or analytical work experience.
  • Demonstrated proficiency in Microsoft Excel, Google Sheets, and Alteryx.
  • Strong problem-solving and troubleshooting skills.
  • Ability thrive in fast paced environment

Nice to Haves:

  • Experience with ticketing systems (e.g., ServiceNow) and expense tools (e.g., Concur).
  • Strong critical thinking skills and a proactive learning attitude


Applications/Systems Supported in role:

  • ERP: Oracle Fusion/Cloud (Procurement, AP, Reports & Analytics)
  • Business Management: G-Suite (Email, Spreadsheet, Slides, Forms), Slack, Zoom
  • Dropbox Applications: Dropbox, Paper, Capture, Dropbox Sign, DocSend, Dropbox Dash
  • Expense Management: Concur, Forma
  • Credit Card Management: Banking system applications
  • Business Analytics: Oracle Analytics Cloud, Tableau, Alteryx
  • Issue Resolution: ServiceNow
  • Robotic Process Automation: UIPath
  • Other: ScoutRFP, Globality

Company

Dropbox is a technology company that builds simple, powerful products for people and businesses. 500 million people around the world use Dropbox to work the way they want, on any device, wherever they go. With 200,000 businesses on Dropbox Business, they’re transforming everyday workflows and entire industries.

Dropbox believe technology should get out of the way, so there’s no limit to what people can do. They’re a thoughtful, tightly-knit team that’s committed to realizing ambitious ideas. Dropbox partner with ManpowerGroup, a world leader in workforce solutions, to support our contractor recruitment programme across EMEA.

Dropbox Office

Take a look at the current contractor opportunities – we would love to hear from you.

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